Does Ordit integrate with SAP Concur or Coupa?

Yes: SAP Concur, Coupa and P2P integrations are live today. Expense codes are captured at checkout, and once the connection is set up they are sent daily via SFTP. Invoices can be formatted for your accounts payable requirements.

What does Ordit cost per employee?

You set the budget, so the cost is yours to model. A typical lunch order is around £15, individual delivery is £3.75 + VAT, group delivery £15 + VAT per restaurant, and the service fee is 5% on monthly spend. There are no setup fees, no lock-in and no minimum spend commitment.

How does invoicing work?

One monthly invoice covers every order across all teams and locations, with 30-day payment terms and a free line of credit. It can be broken down by team, department or cost centre, and formatted weekly, monthly, via Coupa or to a custom spec.

How do you prevent overspend?

Budgets are enforced at the moment of ordering — by person, team, location, day or time. If you allow it, employees pay anything above the budget on their own card; the company only ever pays the budgeted amount.

Every order carries its employee, team, restaurant, amount and expense code. The Admin Portal exports custom reports by any of those dimensions. Card payments go through Stripe, a PCI DSS Level 1 provider, and data is encrypted at rest and in transit with regular vulnerability scanning.

What happens in months with no orders?

Nothing — no orders means no invoice. The 5% service fee only applies to spend that actually happens, and there are no recurring charges.

One invoice. Expense codes at checkout. Spend visible in real time.

Expense codes are captured at checkout, and can flow daily to SAP Concur or Workday. One monthly invoice, 30-day terms, any format. No receipts, no reconciliation, no surprises at month end.

Book a demo Explore meal budgets

An employee opening a delivered lunch box at her desk

Why finance teams choose Ordit

Control before the spend, not after

The four things finance asks for first: expense codes at checkout, one invoice, live visibility and hard limits.

Codes captured at checkout

Expense codes captured per order, set as mandatory, format-checked or exact-matched against your list. They can be sent daily to SAP Concur, Coupa or P2P via SFTP.

One invoice, 30-day terms

One monthly invoice replaces dozens of vendor invoices and individual reimbursements — weekly, monthly, Coupa or custom format.

Spend visible in real time

The Admin Portal shows food spend by team, department, employee and cost centre as it happens — not at month end.

Controls before the spend

Budgets are enforced at checkout, not reconciled after the fact. Employees can only spend what their rules allow.

Food spend, three ways

Expense claims and vendor sprawl push the work onto your team. Ordit puts the rules where the spend happens — at checkout.

Expense claims

Receipts and reimbursements

Employees pay up front and claim back — and your team checks, codes and approves every receipt by hand.

Slow:every claim is a manual review.
Leaky:limits are policy on paper, not rules at checkout.
Opaque:spend is only visible after the claim lands.

Multiple vendors

An invoice from everyone

The delivery app, the caterer, the sandwich shop — each with its own invoice, format and payment terms.

Reconciliation:finance re-codes every line to a cost centre.
No one view:total food spend lives across systems.

Ordit

Coded, capped, on one invoice

Budgets enforced at checkout, expense codes captured per order, everything on one monthly invoice with 30-day terms.

Integrated:codes can flow daily to SAP Concur or Workday via SFTP.
Auditable:reports by order, item, employee, team or expense code.
No usage:no orders means no invoice, and no fee.

Spend visibility

Budgets as granular as your cost centres

A £12 daily budget for one team and £20 for another, office-only delivery rules, separate late-night budgets for overtime — set any combination in the Admin Portal and change it any time.

Explore meal budgets

Employees choosing their own meals within company budgets

Integrations and setup

Integrations your IT team won't have to build

SSO (SAML 2.0), daily SFTP feeds and SAP Concur, Coupa and Workday connections are live today — configured by Ordit, set up in one to two weeks including testing.

See how setup works

A shared restaurant lunch spread on an office table, seen from above, with two people reaching in

Trusted by 500+ London companies

Food spend that adds up

Ordit puts the numbers finance asks about first on one page.

One monthly invoice

Every order lands on one invoice

One monthly invoice with 30-day terms replaces vendor sprawl and individual reimbursements.

£0

Setup and platform fees

No setup, subscription or platform fees

The service fee applies only to spend that happens: no orders means no invoice.

500+

London companies

Trusted by more than 500 London companies

The same checkout controls and reporting run at every scale, from one team to enterprise.

Colleagues smiling while unpacking takeout food and coffees in a modern office kitchen

“Ordit has made organising food for the office much easier for us. The team find it simple to use, and it's also taken a lot of the day-to-day admin away from Front of House. Deliveries are well organised and if anything does come up, the Ordit team are always very responsive and helpful.”

Elena B.
Front of House Manager, Jefferies

Finance & Operations FAQs

What finance needs next

Ready to close the books on meal expenses?