How do meal budgets work?

You set the rules in the Admin Portal — an amount per person, per day, week or month, for whichever teams, locations or times you choose. Employees order from the restaurants that deliver to your office within those rules, the limit is enforced at checkout, and everything lands on one monthly invoice.

Can budgets differ by team, office or group?

Yes. The rules engine supports any combination — a £20 daily budget for one team and £12 for another, different rules per office, separate budgets for late shifts, or restrictions by cuisine. Changes take effect immediately.

What happens when a budget runs out?

The budget resets at the start of the next period — daily, weekly or monthly, per your rules. If you allow it, employees can pay anything above their budget on their own card at checkout; your company only ever pays the budgeted amount.

Do employees need to submit receipts?

No. There are no receipts, no expense claims and no reimbursements. Spend is captured per order with the right expense code attached, and finance receives one monthly invoice broken down by team, department or cost centre.

How does invoicing work?

One monthly invoice covers every order across all teams and locations, with 30-day payment terms. Invoices can be formatted for Coupa, SAP Concur P2P or your own accounts payable requirements, and broken down by cost centre.

Can we restrict restaurants or cuisines?

Yes. You can whitelist approved restaurants for specific teams, restrict by cuisine or dietary category, or apply blanket rules. Ordit requires every restaurant to hold an FSA hygiene rating of 4 or 5.

How long does setup take?

Most companies are live within one to two weeks, including SSO configuration, the SFTP feed from your HR system and expense code mapping — all at no charge. Basic ordering without integrations can start the same day.

Meal budgets. Set by you, spent their way.

Give every employee a food budget by team, location, day or time of day. They choose from the restaurants that deliver to your office — finance gets one monthly invoice, with no receipts to chase and no expense claims to process.

Book a demo See how it works

A woman at her desk viewing the Ordit ordering calendar on a monitor, each day showing a restaurant and the budget remaining

Budget controls

What can budget rules control?

One flat budget or fifty different rules — the engine handles team, location, day and time in any combination.

Per person or team

£12 a day for one team, £20 for another, or a single budget for one person — or one rule for everyone.

By office or location

Different budgets per site, or office-only delivery to support in-office days.

By day of week

Run lunch on Tuesdays and Thursdays only, every working day, or weekends for teams on shift.

By time of day

For example £10 at lunchtime, and a separate budget after 7pm for teams working late.

No receipts. No expense reports. One invoice.

Every order lands on one monthly invoice with 30-day terms, broken down by team, department or cost centre. Employees never pay and claim back, and finance never chases receipts.

Built for finance teams:

Expense codes captured at checkout, and able to sync daily with SAP Concur, Workday or Coupa
Spend reports by order, item, employee, team or expense code
No orders means no invoice at all

A woman at her desk smiling as she opens a takeaway lunch box, laptop in front of her

Employees pick their own meals

A budget is only a perk if the food is worth eating. Employees order what they want from 300+ restaurants — Farmer J, itsu, Pizza Express, Coco di Mama — within the rules you set, delivered to the desk in around 30 minutes by Ordit’s own fleet.

Explore meal programmes

An overhead view of a shared office lunch: burritos, salad bowls, tacos, chips and dips laid out on a table

Healthy lunch

Healthy favourites, within budget

The salads, bowls and grills London teams order most — Farmer J, Poke House, The Salad Project and more, every partner FSA-rated 4 or 5.

Farmer J - Fenchurch

4.1·30–45 min

The Salad Project - Spitalfields

4.0·30–45 min

Tossed - Grays Inn

4.9·30–45 min

Poke House - St.Pauls

4.8·30–45 min

NEW!

PICK.YOUR.OWN. - Broadgate

5.0·30–45 min

Protein Hut - Grays Inn

4.9·30–45 min

Remedy Kitchen - Cannon Street

5.0·30–45 min

Yacob's - Cannon Street

4.7·30–45 min

All delivered to your office by Ordit's own fleet — in as little as 30 minutes.

Book a demo

Trusted by 500+ London companies

Meal budgets vs the old way

House accounts and expense claims push the admin onto employees and finance. Meal budgets put the rules where the spend happens — at checkout.

The house account

One card, no control

A shared card or restaurant tab covers everyone — and controls no one.

No per-person limits:spend is only visible after the statement arrives.
Manual coding:finance still re-codes every line to a cost centre.
One restaurant:the whole office eats from whichever menu holds the tab.

Expense claims

Receipts and paperwork

Employees pay up front, keep receipts and claim back — and finance processes every claim.

Slow for staff:out of pocket until the claim clears.
Slow for finance:every receipt checked, coded and approved by hand.
No enforcement:limits are policy on paper, not rules at checkout.

Ordit meal budgets

Rules at checkout

Budgets are enforced when the order is placed — not reconciled after the fact.

Hard limits:employees can only spend what their budget allows.
Zero paperwork:no receipts, no claims, one monthly invoice.
Full visibility:spend by team, employee or expense code, in real time.

What does setup involve?

An employee opening a delivered lunch box at her desk

Step 1

Set your rules

Pick budgets by team, location, day or time of day in the Admin Portal. Change them any time — updates apply immediately.

Step 2

Invite your team

Employees sign in with their work email. Add them in the Admin Portal or share your company sign-up code, and where you connect SSO and a daily SFTP feed, new joiners are added and leavers removed automatically.

Step 3

Track and adjust

See spend by order, employee, team or expense code. Everything lands on one monthly invoice with 30-day terms.